Exhibitor Information 2018-01-08T12:17:59+00:00

Information for Exhibitors

Not currently a sponsor or exhibitor? Click here to learn more!

Location

Indiana Convention Center, Expo Hall E

Exhibition Hours

Monday, March 12, 2018

2:00 p.m. – 4:30 p.m.  Exhibitor Move-in

4:30 p.m. – 6:00 p.m.  Opening Reception – Expo Preview (exhibitors encouraged to be set-up by this time)

6:00 p.m. – 7:00 p.m. Additional Exhibitor Set-up time (after reception has concluded)

Tuesday, March 13, 2018

6:30 a.m. – 7:30 a.m.  Exhibitor Move-in

7:30 a.m. – 4:00 p.m.  Expo Open

4:00 p.m. – 7:00 p.m.  Exhibitor/Excel Move-out

5:00 p.m. – 6:00 p.m.  Reception (exhibitors are invited to attend)

Exhibitor Set Up and Tear Down

Exhibitors can set up your booth during set-up hours on Monday afternoon and/or Tuesday morning. Upon arrival, proceed to the exhibitor check-in desk inside Expo Hall E. Our team will be there to greet you with your exhibitor packet and booth attendee passes.

Tear down will take place Tuesday afternoon.

For specific move-in and move-out instructions, please contact Jesse Brothers at jbrothers@indianachamber.com.

Shipping Instructions

Specific shipping instructions will be included in the exhibitor kit from Excel Decorators distributed in early February.

Please note: The Indiana Chamber of Commerce, Indiana Convention Center and Excel Decorators will not be responsible for items shipped directly to the Indiana Convention Center.

Hotel

The Westin Indianapolis is the official conference hotel for 2018 conference and is conveniently located via skywalk to the Indiana Convention Center.

To reserve your hotel room at the discounted conference rate, please click here.  Group rate is available until February 9, 2018. (subject to availability).

All registered attendees staying at The Westin Indianapolis will be entered into a drawing for a $100 gift card to the famous St. Elmo Steakhouse. The winner will be announced at the March 13 opening general session.

The Westin Indianapolis
241 W. Washington Street
Indianapolis, IN 4204

Parking

Conveniently located in downtown Indianapolis, the Indiana Convention Center welcomes guests with a variety of options for parking. For parking options please click here.

Exhibitor Decorator Kit and Booth Assignments

Booths will be assigned approximately one month prior to expo date. The exhibitor decorator kit from Excel Decorators will be emailed to exhibitor contacts in early February. Excel Decorators will take care of your drayage needs and additional booth furnishings. If you have not received your email packet by the February 9, please contact jbrothers@indianachamber.com.

We reserve the right to make changes in order to accommodate the sponsors and exhibitors who have registered this year for the Safety Expo.

The furnishings provided in each booth include a 6-foot skirted table, two chairs, signage, and a wastebasket. Electricity and high speed Wi-Fi is not included. You may order electricity through the Indiana Convention should you need it. Basic wi-fi is included. Wi-Fi login and password information will be provided onsite in the program guide.

Drawings for Prizes

We anticipate 800+ attendees at this year’s conference. It will be the responsibility of each exhibitor to determine the winner of their prize at the conclusion of the Safety Expo. As the exhibitor, you are responsible for drawing names at your booth and either personally delivering the prize to the winning attendee, mailing the prize to their homes or writing the name of your winner and your booth number on the white board provided. More information will be provided at registration on the process. If you do not wish to participate in these drawings, you are not obligated to do so.

Safety Expo Theme

This year’s conference theme is BE IT. DO IT. Exhibitors are encouraged to incorporate the theme into the booth design!